Depending on the company business process, the data on performed refuelings can be entered by the driver through the mobile application and by the mechanic, through the main web interface of “Zavgar Online” system. If refueling is carried out with a fuel card, transaction data can be automatically uploaded to the system (integration with PPR, Likard and other systmes is available). To configure this functionality, please contact technical support.
1. Manual data entry by the driver via a mobile application.
To do this, after refueling, the driver goes to “Zavgar Online” mobile application, selects the vehicle that he is currently driving → in the lower right corner, selects “green plus” icon → “What are we going to add?” – “Refueling” → Indicate the current reading of the odometer/meter (the last reading is displayed below) → Enter the volume refilled and price per unit (data is entered from the receipt, grand total must match the sum on the receipt) → Select a gas station (preliminary enter all fuel distributors through “Distributors” module → “Add record” → Fill in distributor card → in “Classification” tab, tick the box next to “Refueling” tab) → Specify the date and time when transaction for refueling was made → Upload a photo of a receipt or invoice confirming refueling ”→ Click “Add”
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2. Data entry after scanning the QR code in the mobile application.
Scanning QR code allows you to quickly upload available data from the receipt to the system:
- total transaction amount;
- date and time of refueling.
Other data is not available (they are not embedded in QR-code and they need to be added manually)
To quickly upload part of the data from the receipt QR code, go to “Zavgar Online” mobile application → in the lower right corner, select green plus icon “What are we going to add?” – “Refueling” → in the upper right corner, click on QR code icon → scan QR code
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Next, indicate the current reading of the odometer/meter (the last reading is displayed below) → Enter the volume refilled and price per unit (The data is entered according to receipt) → Select the gas station (preliminary enter all fuel distributors through “Distributors” module → “Add record” → Fill out the distributor card → in the “Classification” tab, tick the box next to “Refueling” tab) → Upload a photo of the receipt or invoice, confirming refueling “→ Click “Add”
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3. Data entry through program web interface.
Go to the “Fuel” section → “Add entry” → “Select vehicle” → “Specify the meter (odometer) reading → enter the name of the gas station (preliminary enter all fuel distributors through “Distributors” module →“ Add entry ”→ Fill in the distributor card → in the “Classification” tab, tick the box next to “Refueling” tab) → enter the refueling volume → unit price (liter, cubic meter) → specify the date and time of refueling → upload all receipts and other documents confirming refueling to the system.
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4. Automatic data upload from fuel card processing services.
The key advantages of automatic data upload from fuel cards are:
- the ability to see all refuelings in your Dashboard, no matter how many fuel distributors you use;
- saving a lot of time on data consolidation;
- full automation – this means absence of human factor, and therefore no mistakes.
For fuel card processing service integration, go to “Integrations” section → “Fuel cards” → select your distributor → follow the description in the integration card
Attention! To integrate Petrol Plus fuel cards (Vezdehod, PPR), you need to obtain an API key. To do this, follow the mini-instructions below.
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If there is no API section in your Dashboard, write an inquiry to PPR support with a request to activate this block (it’s free of charge)
Automatically processed information on the refuelings is displayed in “Fuel” section in the electronic service book of the vehicle, and it also goes into the calculation of the cost of operating the vehicle.